It may seem that no matter how focused you are on work, there are always times in which you hit a roadblock and lose concentration. This is natural; we are only human. Issues begin to form when you return to work, and you are unsure of how to continue from that point. Whether you cannot find where you left off or cannot remain in the same format as your previous work, issues often stem from being disorganized. It may take some time to regain your momentum of work. Office workers waste an average of 40% of their workday (Wall Street Journal Report). Not because they aren’t smart, but because they were never taught organizing skills to cope with the increasing workloads and demands.
From a business perspective, this process wastes time and resources as your maximum work efficiency is being hindered by disorganization. This issue often stems from the systems the business has in place to organize the workload between its project resources and conveying the task needed to be done effectively and efficiently. The typical executive today wastes 150 hours a year, almost one month, searching for lost information. For someone earning $50,000 a year, that translates to a loss of $3,842 (Forbes ASAP). The most straightforward solution to this problem is using project management software, such as Entry’s TeamHeadquarters.
Project management software provides various organization and communication services between employees and their managers that will eventually save the business money. Using the correct organizational tools can improve time management by 38% (Mobile Technology Product). One of the main areas of communication and organizational assistance is in project management. With the software, you can create individual projects that only those involved can access that displays the workloads of each. This is beneficial for the managers running these projects as they can easily see what project team members have completed and have left to do for the project. Through this system, you can visually compute the productivity and quality of each team member and can designate specific work to those more suited to complete it. This will better balance time and resource management.
How Employees or End-Users Can Benefit
For employees, project management software provides a dashboard of all of the projects they are assigned to. This way they can designate their time to assignments that may be more significant or time-based. Through the organized layout of all the work that needs to be completed, project resources will be more inclined to complete one task at a time opposed to multitasking as projects are presented. People who multi-task decrease their productivity by 20-40% are less efficient than those who focus on one project at a time. Time lost switching among tasks increases the complexity of the functions (University of Michigan Study).
Project management software is incredibly beneficial for communication and organization to all levels of business. For managers, they can layout projects and work for project team members in a way that designates appropriate workloads. Project Managers know the workload of team members so they do not become stressed and can better assign the project tasks is a more controlled manner. As for team members, they will be better at designating their workflow in an organized fashion to keep it on track. Overall, this will increase the worth of the business resources as it is going towards productivity opposed to wasted on confusion.
Information Sources From http://www.simplyproductive.com/2012/03/time-management-statistics/